Proper preparation is essential when you’re arranging to ship your car to another state. Taking the right steps ahead of time helps ensure a smooth pick‑up, protects your vehicle during transport and prevents unexpected fees or delays. This step‑by‑step guide explains how to get your car ready for interstate shipping.
Step 1: Clean and Inspect Your Vehicle
Start by washing and vacuuming your car. A clean exterior makes it easier to document existing dents and scratches. Take photos from all angles and note any cosmetic issues in writing. This documentation will be useful if you need to file a damage claim.
Step 2: Remove Personal Items
Auto transport companies are licensed to haul vehicles, not household goods. Remove personal belongings, aftermarket electronics, toll tags and anything not permanently attached. Extra weight adds to the cost and unsecured items can be damaged in transit.
Step 3: Check Fluids and Tire Pressure
Ensure your engine oil, coolant, brake fluid and transmission fluid are at proper levels and there are no leaks. Inflate your tires to the recommended pressure; under‑ or over‑inflated tires increase the risk of damage while loading and unloading.
Step 4: Disable Alarms and Secure Loose Parts
Turn off alarm systems and remove or secure bike racks, spoilers and other accessories. Fold in side mirrors and retract or remove antennas. If your car has a removable roof, make sure it’s fastened securely.
Step 5: Reduce Fuel to a Quarter Tank
Most carriers require vehicles to have no more than a quarter tank of fuel. A lighter fuel load reduces weight and minimizes fire risk. There’s no need to empty the tank completely; the car needs to run long enough to drive on and off the trailer.
Step 6: Gather Documents and Keys
Prepare two sets of keys for your car. You’ll hand one set to the driver and keep the other. Have your registration, insurance and a government‑issued ID on hand. Read through your shipping contract and bill of lading carefully before signing.
What Happens at Pick‑Up and Delivery
The driver will inspect your car and both of you will sign the bill of lading. At delivery, you or your designated representative should inspect the vehicle again and compare it to your pre‑shipping photos. Note any discrepancies before signing off.
For more details on scheduling and tracking your shipment, see our how‑to ship a car guide and vehicle transport options page.
Frequently Asked Questions
How do I prepare my car for shipping?
Clean it thoroughly, document existing damage, remove personal items and accessories, check fluid levels, inflate tires, reduce fuel to about a quarter tank, disable alarms and gather your documents and spare keys. Following these steps helps ensure your car arrives in the same condition it left.
Do I need to empty my gas tank when shipping a car?
No. Most carriers prefer vehicles to have 1/8 to 1/4 tank of fuel. This allows the car to be driven on and off the trailer but keeps weight to a minimum.
What documents are required to ship a car to another state?
You typically need your driver’s license or government ID, current registration, proof of insurance and a signed shipping contract. If you’re not the registered owner, you may need written authorization from the owner or lienholder.
Can I pack personal items in my car when shipping it?
Most carriers prohibit personal items because they aren’t licensed to transport household goods and extra weight may increase the cost. In rare cases, small items under 100 lbs may be allowed, but they are not covered by insurance. It’s better to ship personal belongings separately.
Do I need special insurance for car shipping?
Reputable carriers include cargo insurance in their price, but coverage limits vary. Ask for proof of insurance and consider purchasing additional coverage if your vehicle has a high value.
Other Ways People Ask About Preparing a Car for Shipping
Customers often search online for how to ship a car to another state, how to ship car to another state, how to ship your car to another state, how to ship a vehicle to another state or even how to ship my car. While the wording changes, the preparation steps are the same: clean the car, remove personal items, check fluids and tires, disable alarms and gather your documents.